Enable Automatic Replies (Out of Office Message)

Overview

You can enable automatic replies in Outlook, which sends an email that you can craft in advance for a specified amount of time to internal and/or external contacts.

Instructions

These instructions are applicable to using Outlook on the web.

1. Log into Outlook
2. Select the gear icon
3. Select View all Outlook settings
4. Select Mail
5. Select Automatic replies
6. Select the toggle button next to “Turn on automatic replies”
   • If you wish to have automatic replies sent during a specified time period, select the box next to “Send replies only during a time period” and select the appropriate start date/time and end date/time
   • If you wish to have automatic replies enabled indefinitely, do not select the box
7. Compose your automatic reply message(s)
   • The first textbox is a message that will send to people inside your organization (i.e. those with @trocaire.edu email addresses)
     • Compose and format your message in the textbox
   • If you wish to send automatic replies to people outside of your organization (i.e. those who do not have @trocaire.edu email addresses), select Send replies outside your organization.
     • You can select the box next to Send replies only to contacts if desired (i.e. if enabled, external email addresses that are not in your contacts will not receive your automatic reply)
     • Compose and format your message in the textbox
8. When finished, select Save